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I. Furnishings
II Security
III. Cancellation and Refunds
IV. Aisle Integrity and Unauthorized Showcasing
V. Installation and Electricity
VI. Removal
VII. Subcontracting of Exhibit Space
VIII. Insurance
IX. Limitations and Liability
Conference Management shall not be responsible for any failure to perform any of its obligations hereunder in the event the premises in which the show is to be held becomes, in the judgment of Conference Management, unfit for occupancy for any reason beyond the control of Conference Management and which cannot be overcome by diligent effort. In the event of termination by Conference Management as a result of the aforesaid causes, the exhibitor expressly waives such liabilities and releases the Folk Alliance 16th Annual International Conference of and from all claims for damages and agrees Conference Management shall have no obligation to the exhibitor except to refund to the exhibitor the fee paid for exhibit space, less a proportionate share of all expenses incurred by Conference Management for the show.
X. Rules, Regulations, Contract Terms, and Amendments
XI. Exhibit space is available to individuals and
organizations primarily involved in the folk music and dance business. Exhibitors
not meeting these criteria will not be accepted.
© 2000-03 North American Folk Music and Dance Alliance. All Rights Reserved
Conference Management will provide security staff at all times from 2:30 pm (local time San Diego, California) on Wednesday, February 25, 2004, until 3:00 pm (local time San Diego, California) on Sunday, February 29, 2004. The exhibitor at his/her expense must provide any additional security needs. Exhibitors are responsible for their own property and neither Conference Management, the exhibit facility, the North American Folk Music and Dance Alliance, nor service contractors hired by Conference Management accept any liability for loss or theft. Please note, Folk Alliance cannot guarantee security of items.
Registration and Exhibit Hall fees are refundable (minus a US$50/ CD$70 handling fee) until December 1, 2003. Those canceling between December 1, 2003, and January 2, 2004, will receive dollar-value credit (less a US$50/ CD$70 handling fee) toward the Montreal conference in 2005. Conference credits cannot be used toward membership fees nor do they guarantee future exhibit space. There are absolutely no refunds or credits for cancellations after January 2, 2004. Cancellations after January 2 due to weather or other events cannot be credited. There are no substitutions of participants allowed except in the case of company employees, which will be determined on a case-by-case basis by the Folk Alliance office.
All exhibitor products, display materials, tables, chairs, and signs must be confined inside the actual limits of their assigned booths, in the case of booth exhibitors (this includes the top of the drapery), or tabletop, in the case of tabletop exhibitors. This includes placement of monitors or other equipment provided by the Exhibit Hall company; these must be contained either within the booth space or on the tabletop. Some additional space in back of each tabletop display area is provided as an aisle, but cannot be used for display. Exhibitors and attendees are welcome to demonstrate and play exhibited instruments, including impromptu jam sessions in exhibit booths, but performances by organized groups or individual performers are considered unauthorized showcasing and are strictly prohibited. All recorded music must be played through headphones.
Electricity can be arranged for a fee through the Town and Country Resort and Convention Center using the form provided in the packet from the decorating company.
The exhibitor shall peacefully surrender the premises to Conference Management by 3:00pm (local time San Diego, California) on Sunday, February 29, 2004, in as good a condition as when the exhibitor took possession except for normal wear and tear.
No exhibitor shall be permitted to subcontract assigned exhibit space(s). No more than one company shall be permitted to contract or occupy each exhibit space without application to and permission from Conference Management. There will be only one contact address listed per exhibit space.
Exhibitors are responsible for their own insurance through their own sources and at their own expense. Neither Conference Management, the facility, nor its service contractors will be responsible for loss or damage of any merchandise while in transit to or from the show site, nor while at the show site. The insurance required by this paragraph shall include all workers' compensation, property damage, and personal liability as defined in Paragraph IX below. Any such policy shall name the Folk Alliance 2004 16th Annual International Conference and the North American Folk Music and Dance Alliance as additional insured as the respective interests may appear.
The exhibitor covenants and agrees to defend, indemnify and hold harmless the Town and Country Resort and Convention Center and the legal entities which own, lease and/or operate the Town and Country Resort and Convention Center, their members, officers, directors, and employees, Conference Management, its service contractors, and the North American Folk Music and Dance Alliance from any and all liability, damage, or expense arising out of, or connecting with, an injury to any person while in the exhibitor's exhibit area, or loss, theft, damage, or injury to property resulting directly or indirectly from any act or omission of the exhibitor, or failure of the exhibitor to comply with any of the terms and conditions of this contract, or of the rules and regulations of the 16th Annual International Folk Alliance Conference, or of the agreement between Conference Management and the local organizing committee, or of the ordinances of the City of San Diego, California, or of the laws of the State of California or the Government of the United States.
Conference Management shall have full power in the interpretation and enforcement of all rules contained herein and in the Rules and Regulations. Conference Management shall also have the power to make such reasonable contract amendments and such further Rules and Regulations as it shall consider necessary for the proper conduct of the show, provided these do not materially alter or change the contractual rights of the exhibitor. All amendments that may be so made shall be binding on all parties affected by them as by the original regulations.